LEGAL BILLING SPECIALIST

LEGAL BILLING SPECIALIST

Location: Richmond, VA

Company: Trustice Law Group

Trustice Law Group is seeking a Legal Billing Specialist to manage billing and collections operations for the firm. This position is responsible for ensuring billing accuracy, compliance with trust accounting rules, and maintaining strong cash flow through effective invoicing and collections management.

This role requires a highly detail-oriented professional who can confidently handle financial records, billing procedures, and client communications while maintaining professionalism and compliance.

Responsibilities

Billing & Trust Accounting

• Generate, review, and finalize client invoices with high accuracy
• Analyze billing entries and financial records to identify discrepancies
• Maintain accounts receivable records and aging reports
• Process payments, apply credits, and reconcile accounts
• Ensure compliance with state bar IOLTA trust accounting rules

Collections

• Contact clients regarding overdue balances
• Handle payment disputes professionally
• Explain billing charges and payment expectations clearly
• Document all collection efforts in the firm’s system
• Track and report collection performance

Client Communication

• Conduct billing discussions with professionalism and clarity
• Maintain detailed notes for all client interactions
• Balance client service with the firm’s financial objectives

Requirements

Required

• Proven experience maintaining accurate financial records
• Accounts receivable and collections experience
• Strong written communication skills
• Understanding of legal billing practices and fee structures
• Ability to work in-person Monday – Friday, 8:00 AM – 5:00 PM in Richmond, VA

Preferred

• Prior law firm billing experience
• Knowledge of IOLTA trust accounting rules
• Experience with Clio, LawPay, or Lawmatics
• Background in professional services billing
• Experience working with third-party debt collectors

Schedule

Monday – Friday
8:00 AM – 5:00 PM
In-office position

Compensation & Benefits

Compensation based on experience

Benefits may include:

• Health, dental, and vision insurance
• 401(k) with matching
• Life insurance
• Paid time off
• Disability insurance
• Opportunities for advancement

About Trustice Law Group

Trustice Law Group provides legal services in family law, criminal defense, and estate planning. The firm is committed to delivering high-quality legal representation while maintaining a professional and supportive work environment.

How to Apply

Submit your information using the application form on this page.

Applications will be reviewed by the hiring team.